AIRMASTERS RADIO CONTROL CLUB CONSTITUTION AND BY-LAWS
Revisions:
15 February 2006
CONSTITUTION
ARTICLE I: NAME
The Club shall be known as the AIRMASTERS RADIO CONTROL CLUB, INC.
ARTICLE II: PURPOSE
SECTION 1: To enhance the enjoyment, development and growth of radio-controlled model aircraft as a hobby in all of its forms.
SECTION II: To promote social activities among the members.
SECTION III: To promote interest in the sport of radio-controlled aircraft in the community.
ARTICLE III—MEMBERSHIP
SECTION 1: Membership in the club shall be open to any individual in the sport of radio-controlled aviation by showing evidence of current membership in the ACADEMY of MODEL AERONAUTICS, sponsorship by a member in good standing and the payment of the initiation fee and annual dues.
SECTION II: Type and class of membership shall be established in the BY-LAWS.
BY-LAWS
ARTICLE I: MEMBERSHIP
SECTION I CLASS OF MEMBERSHIP: the Membership shall consist of Three (3) Classes
A. OPEN MEMBER: Any person 18 years old and over.
B. JUNIOR MEMBER: Not 18 years old by July 1 of the membership year.
C. FAMILY MEMBERSHIP: Shall be available to OPEN MEMBERS only. It shall provide full club privileges to the SPOUSE and any Children (not 18 years old) by July 1st of the Membership year, living at the same address as the OPEN MEMBER. Club correspondence will be delivered to the OPEN MEMBER only.
SECTION II: DUES, Dues for the classes of Membership shall be as follows;
A. A.
The dues for each class of membership shall be set annually by vote of the members present at the annual meeting when the budget is presented and approved.
B. B.
AN INITIATION FEE of $10.00 shall be paid by all Open Membership, Family Membership, and $ 5.00 for an individual junior membership.
SECTION III:
A. A.
Dues shall be paid annually, due on January 1
st
. (Members must first renew their annual membership in AMA. (AMA’s annual membership expires each year on December 31
st
and there is no grace period).
B. A member shall become delinquent if dues are not paid by February 15
th
. Delinquent members shall lose all flying and voting privileges until dues are paid in full.
C. Any member who is delinquent for a full year shall be required to pay a full year’s dues plus initiation fee the same as a new member.
D. Any new member joining after August 1 shall pay one-half (1/2) yearly dues plus the initiation fee.
SECTION IV: No special assessment shall be levied upon club membership at any time without a 50% affirmative vote of the membership.
ARTICLE II—MEETINGS
SECTION I: ANNUAL MEETINGS: An Annual Meeting shall be held on the regular November meeting date at which time Officers and Board Members shall be elected.
SECTION II: REGULAR MEETINGS: Regular Meetings shall be held on the second (2
nd
) Monday of each month. Any Meeting Time and place may be changed at the discretion of the Board of Directors.
SECTION III: SPECIAL MEETINGS: Special Meeting may be called by the President upon written request by one fifth (1/5
th
) of the club membership. Only business designated in the notice of the meeting shall be considered at a special Meeting.
SECTION IV: NOTICES: Notices of Special Meeting shall be sent to members stating Time, Date, Place and Subject Matter of the Special Meeting.
SECTION V: QUORUM: At all business meetings a quorum shall consist of (25) members providing that at least five (5) are members of the Board of Directors.
ARTICLE III—OFFICERS
SECTION 1: OFFICERS OF THE Club shall be:
A. A.
President
B. B.
Vice-President
C. C.
Secretary
D. D.
Treasurer
The above Officers shall be elected as provided herein:
SECTION II: QUALIFICATIONS OF OFFICERS
Officers of the club shall be Open Members and Florida residents.
SECTION III DUTIES:
The duties and power of the officers shall be such as implied by their titles, more specifically as follows:
A. A.
PRESIDENT: The President shall preside at the meetings of the Club, the Board of Directors & be Ex-Officio Member of all committees, and have general supervision of the affairs of the Club. He will be the official club contact for AMA communications and will be responsible for obtaining the AMA charter, field lease renewals and Certificates of Insurance for the flying field owners and lessor and special club events. He shall appoint committee chairpersons as required to operate and conduct functions of the Club.
B. VICE PRESIDENT: In the absence of the President for any cause whatsoever, the Vice President shall automatically assume the responsibilities of the President perform such duties as delegated by the President. He is custodian of all club property and shall be responsible for maintaining records and location of such.
C. SECRETARY: The secretary shall:
1. Carry on general correspondence of the Club
2. Keep minutes of the meetings of the Club and present them for approval at club
meetings.
E. E.
TREASURE: The Treasure shall:
1. Collect all dues directly of by delegation of this authority to the Membership Chairman.
2. Pay all bills up to $50.00 after authorization by any two (2) Board Members. Pay all bills between $51.00 and $200.00 after authorization by any five (5) Board Members. Pay all bills over $200.00 after authorization by a majority vote of the Membership at a regular or special meeting.
3. Keep a record of all funds received and expended.
4. Present an Annual Report of the Club finances at the November business meeting.
5. Present a budget including dues structure for the coming fiscal year for approval of the Membership at the November business meeting.
ARTICLE IV BOARD OF DIRECTORS
SECTION I: NUMBER OF DIRECTORS, The Board of Directors shall consist of nine (9) members as follows: The four (4) Officers: President, Vice President, Secretary, And Treasure, and five (5) Board members. The immediate Past President shall automatically be a member of the Board for one (1) year. If the past President is not available a fifth (5
th
) Board Member shall be elected from the body.
SECTION II: CANDIDATE, Candidates for officers and the Board of Directors may be nominated by petitions signed by five (5) or more members provided that such petitions are filed with the Secretary before balloting starts at the Annual Meeting. In addition, the Board of Directors shall appoint a nominating committee who shall nominate one (1) candidate for each office and (1) each of the four (4) or five (5) Board of Director’s positions.
SECTION III: TERM OF OFFICE, All officers and directors shall be elected at the Annual Business Meeting, provided there is a quorum and shall continue in office for one (1) year or until their successors are elected. The term of office shall begin on the date of their election.
SECTION IV: VACANCIES, Vacancies occurring between elections shall be filled by special ballot a majority vote of the Board of Directors and announced at the first regular business meeting following the announcement of such vacancy
SECTION V: REMOVAL OF OFFICERS, Officers may be removed upon motion and approval by (3/4) vote of the Membership at a regular meeting provided notice is given to the membership prior to the meeting. .
SECTION VI: POWERS, The Board of Directors shall have power to:
A. Manage the affairs of the Club
B. Transact business of the Club in the interim between regular meetings and
Report it at next meeting.
C. Provide for auditing of the Club books one (1) month before the Annual
November Meeting.
D. Establish flying site rules and procedures.
SECTION VII: QUORUM, Five (5) members of the Board of Directors shall constitute a quorum thereof
SECTION VIII: PROXY VOTE, A personal proxy vote may be cast by an absent Board member provided such shall not be considered for a quorum count of the Board
.
ARTICLE V: APPOINTEES TO STANDING POSITIONS
SECTION I: The Board of Directors shall appoint a Safety coordinator and a Field Marshall. At their discretion, the Board of Directors may also fill three optional position; Membership Chairman, Newsletter Editor, and Webmaster.
SECTION II: DUTIES, The duties and powers of the appointees shall be, as implied by their titles, essentially as follows.
A. A.
SAFETY COORIDNATOR – Shall be responsible for enforcing flying field and maintenance rules according to the procedures in SECTION IX of the field rules. This section includes procedures for suspending and revoking flight privileges and a grievance process.
B. B.
FIELD MARSHALL –Shall be responsible for general maintenance and upkeep of the flying site.
C. C.
. MEMBERSHIP CHAIRMAN – Shall collect dues for the Treasurer, accept membership applications, and keep an accurate roll of the membership.
D. D.
. NEWSLETTER EDITOR – Shall compose and publish the monthly club newsletter.
E. E.
WEBMASTER – Shall develop and maintain the club web site and include the monthly newsletter in its content.
ARTICLE VI – ORDER OF BUSINESS
SECTION I: The ORDER OF BUSINESS, At regular meetings shall be as follows: (Subject to change at the direction of the President)
A. A.
Call to order.
B. B.
Minutes of the last meeting
C. C.
Treasurer’s report
D. D.
Appointee reports
1. 1.
Safety Coordinator
2. 2.
Field Marshal
3. 3.
Membership Chairman
4. 4.
Newsletter Editor
5. 5.
Web Master
E. E.
Committee reports
F. Old business
G. New business
H. Adjournment
I. Program
SECTION II: The above order of business shall be followed at the Annual Business Meeting with the addition of the Annual Report and the coming year Budget by the Treasurer
ARTICLE VII PARLIAMENTARY AUTHORITY
SECTION I: THE RULES OF PARIAMENTARY PROCEDURES, contained in Robert’s Rules of Order shall be the authority at all meetings of the Club and the Board of Directors, subject to special rules which may be adopted at the time.
ARTICLE VIII –FISCAL YEAR
SECTION I: THE FISCAL YEAR shall be the twelve (12) months’ period starting December 1.
ARTICLE IX AMENDMENTS
SECTION I: THE CLUB CONSTITUTION and BY LAWS may be amended with approval of the majority of voting members if said majority represents at least one-third (1/3) of the club membership.
SECTION II: Proposals for amending the CLUB CONSTITUTION and BY LAWS shall be submitted in writing at a regular meeting of the Club but shall not be voted on until after the membership has discussed the motion during the next regular meeting. Copies of the proposed amendment shall be sent to all members prior to the meeting.
SECTION III: Once the motion has been discussed by the membership, the question shall be decided by absentee ballot (voting by mail). If the proposed amendment is amended during discussion, a copy of the revised amendment shall accompany the ballot.
